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Built for high-volume referee assignors

Fill every game
with the right referee.

RefSync helps assignors manage availability, eligibility, comfort level, location preferences, and confirmations in one streamlined workflow.

Request a DemoSee Features
Eligibility-aware assignmentsAvailability trackingLocation preferences
RefSyncMR
Sat, Jun 14 · 14 games
24 filled7 pending11 open
8:00 AMU14G-4821
FC Blue U14 vs KC Fusion U14
Swope Park · Field 3
CRA. TorresG7Confirmed
AR1S. ReyesG8Confirmed
AR2UnassignedOpen
9:30 AMU12G-4822
Sporting KC Acad vs FC Dallas U12
Heritage Park · Field 1
CRJ. KimG8Confirmed
AR13 referees suggestedSuggested
AR2UnassignedOpen
11:00 AMU16G-4823
Metro United U16 vs Sporting Blue
Overland Park · Complex B2
CRD. OkaforG6Confirmed
AR1C. LinG7Pending
AR2M. WebbG7Pending
S. Reyes confirmed AR1
G-4821 · 2 min ago
The Problem

Assigning referees shouldn't feel like triage.

Most assignors are managing hundreds of games per weekend with tools that were never built for this. The result is preventable chaos.

Spreadsheets that break under pressure

Shared Google Sheets, version conflicts, no access controls. One wrong edit cascades through a whole weekend of games.

Text chains and email threads

Availability collected via group texts. Confirmations buried in DMs. No single source of truth, ever.

Last-minute coverage gaps

A referee cancels Saturday morning. You don't find out until 90 minutes before kickoff. Frantic calls begin.

Eligibility uncertainty

Are they certified for this age group? Is their registration current? You're guessing. Again.

Confirmations that never come

You assigned someone three weeks ago. No reply. You follow up. Nothing. Game is tomorrow.

No visibility into referee readiness

Who's available this weekend? Who prefers nearby games? Who's comfortable with U16? It's all in your head.

Features

Everything your assigning workflow needs.

RefSync mirrors how experienced assignors already think — it just removes the friction and manual tracking that slows them down.

Core

Smart Assignment Recommendations

Auto-assist surfaces the best-fit referees for each game based on availability, certification, comfort level, and proximity. You decide — it just does the legwork.

Core

Referee Availability

Referees set their availability by day, time block, or individual date. Assignors see a real-time availability grid across their entire referee pool.

Compliance

Certification & Eligibility Tracking

Certification grades, registration status, and age-group eligibility are stored on each referee profile and checked automatically during assignment.

Matching

Location Preferences

Referees define travel radius or preferred regions. Assignments surface distance alongside each suggestion so assignors can factor it into decisions.

Matching

Comfort Level by Role & Age Group

Each referee profile tracks comfort level for CR, AR, and center duties across age groups. Assignments reflect actual readiness, not just availability.

Workflow

Assignment Confirmations

Referees confirm or decline assignments directly in RefSync. Assignors see confirmation status in real time and can follow up or reassign in one click.

Workflow

Self-Assignment

Eligible referees can browse open games and self-assign when allowed. Assignors control which games are open, which roles are eligible, and can review before finalizing.

Access

Mobile Referee Schedule

Referees access their schedule, game details, and confirmation actions from a mobile-optimized view. No app install required.

Compare

Built for modern assigning workflows.

Legacy tools were built before smartphones. Spreadsheets were never built for this. RefSync was.

Scroll sideways to compare.

FeatureRefSyncLegacy ToolsSpreadsheets + Email
Game schedule importFully supportedPartial or variesNot supported
Availability trackingFully supportedPartial or variesNot supported
Certification / eligibility trackingFully supportedPartial or variesNot supported
Referee self-assignmentFully supportedPartial or variesNot supported
Assignment confirmationsFully supportedPartial or variesNot supported
Mobile-friendly ref scheduleFully supportedPartial or variesNot supported
Location preferencesFully supportedNot supportedNot supported
Comfort level by role / age groupFully supportedNot supportedNot supported
Age-aware assignment rulesFully supportedNot supportedNot supported
Auto-assist recommendationsFully supportedNot supportedNot supported
Fully supportedPartial / variesNot supported
Game schedule import
  • RefSyncSupported
  • Legacy ToolsPartial / varies
  • Spreadsheets + EmailNot supported
Availability tracking
  • RefSyncSupported
  • Legacy ToolsPartial / varies
  • Spreadsheets + EmailNot supported
Certification / eligibility tracking
  • RefSyncSupported
  • Legacy ToolsPartial / varies
  • Spreadsheets + EmailNot supported
Referee self-assignment
  • RefSyncSupported
  • Legacy ToolsPartial / varies
  • Spreadsheets + EmailNot supported
Assignment confirmations
  • RefSyncSupported
  • Legacy ToolsPartial / varies
  • Spreadsheets + EmailNot supported
Mobile-friendly ref schedule
  • RefSyncSupported
  • Legacy ToolsPartial / varies
  • Spreadsheets + EmailNot supported
Location preferences
  • RefSyncSupported
  • Legacy ToolsNot supported
  • Spreadsheets + EmailNot supported
Comfort level by role / age group
  • RefSyncSupported
  • Legacy ToolsNot supported
  • Spreadsheets + EmailNot supported
Age-aware assignment rules
  • RefSyncSupported
  • Legacy ToolsNot supported
  • Spreadsheets + EmailNot supported
Auto-assist recommendations
  • RefSyncSupported
  • Legacy ToolsNot supported
  • Spreadsheets + EmailNot supported
Pricing

Priced by game volume, not referee count.

RefSync plans are based on the number of games your organization manages each year. Add as many referees as needed without paying for inactive or seasonal officials.

Club

For small clubs and new referee programs.

$29/month
Billed annually · $348/year
Included500 games/year
Overage$0.50 / additional game
  • Game schedule management
  • Referee availability tracking
  • Assignment confirmations
  • Mobile referee schedule
  • Email notifications
  • No per-referee fees
Request Demo
LeagueMost popular

For growing organizations with high-volume weekend schedules.

$99/month
Billed annually · $1,188/year
Included2,500 games/year
Overage$0.40 / additional game
  • Everything in Club
  • Certification and eligibility tracking
  • Location preferences
  • Comfort level by role and age group
  • Self-assignment for eligible referees
  • Auto-assist assignment recommendations
  • Schedule import support
Request Demo
Enterprise

For large leagues, associations, and tournament operators.

Custom
Annual contract
IncludedCustom game volume
OverageCustom
  • Everything in League
  • Custom onboarding
  • Custom schedule import setup
  • Priority support
  • Organization-specific configuration
  • High-volume weekend scheduling
  • Multi-org or subdomain setup
  • Advanced reporting and compliance
Request Demo

All plans are billed annually. Additional games are billed at the listed overage rate.

Get Started

See RefSync in action.

Tell us about your organization and we'll walk you through how RefSync handles your workflow. No sales pressure — just a focused look at whether it's the right fit.

01

30-minute demo call

Live walkthrough of the assigning workflow

02

Tailored setup discussion

We review your schedule size and referee pool

03

Pilot program option

Test RefSync on a single weekend before committing

No commitment required. We respond within one business day.

FAQ

Common questions.

Still have questions? Request a demo.

The MVP is focused on youth soccer and built around soccer-specific workflows — age groups, certification grades, and role structures common in USSF-aligned organizations. That said, the underlying system is sport-agnostic and we're actively building toward multi-sport support. If your organization works across multiple sports, reach out — we'd like to understand your needs.
Yes. A referee's profile, certifications, and availability travel with them across every organization they work for. Assignors only see the games and availability that apply to their own schedule — no duplicate profiles, no conflicting calendars.
Always. Auto-assist is a recommendation layer, not an autopilot. It surfaces best-fit referees for each slot, but every assignment is made, reviewed, and confirmed by the assignor. Nothing goes out without your sign-off.
That's the goal. Schedules, availability, eligibility, confirmations, and assignment history all live in one place with proper access controls.
Yes. Upload a CSV export from your league platform and map the columns once — games, fields, age groups, and kickoff times come in automatically. League and Enterprise plans include hands-on import support.